MMigna

Exporting Your Data

Everything you enter can leave Migna in an open format: CSV for spreadsheets, PDF for reports, print for the forms, and a single JSON file with the whole account. Exports are an admin function, apart from printing or saving a PDF of a record a user is already allowed to see.

1.Export a module to CSV (admin)

  1. Incidents: open Incident Reports, set any filters you want, and press Export CSV. The file follows the filters.
  2. Workers: open Workers and press Export CSV.
  3. Training: open Training and press Export CSV for the records. Open the Compliance page for the compliance matrix as CSV.
  4. Site sign-ins: open Site Sign-In and press Export CSV. Inductions: open Onboarding and press Export CSV.
  5. Every other module has its own Export CSV button too: Site Audits (one row per checklist item, with the score), Observations (follows the filters on screen), Corrective Actions (with the source record), Permits (with checklist completion and approval and close-out times), SDS Library (metadata and composition; the sheet itself stays in the JSON export), Policies (one file per policy and one per acknowledgment), Pre-Task Plans (one per plan and one per sign-off), Inspections (one row per checklist item), Toolbox Talks, JHAs (one row per job step), Industrial Hygiene, Risk Assessments, and the submissions of each custom form. The OSHA 300 log has Download CSV for the chosen year.

2.Produce PDFs and printouts

  1. An incident: open it and press Print Report or Download PDF. For a recordable case, OSHA 301 opens the incident report in that form's layout.
  2. An audit: press Export PDF on the audit.
  3. A toolbox talk or a JHA: press Download PDF or Print on the saved item.
  4. The OSHA 300 log and 300A summary: open OSHA 300 Log, pick the year and press Print Forms 300 / 300A.
  5. The daily sign-in sheet: open Site Sign-In and press Sign-In Sheet, then pick the date. Your company name and logo appear on the PDFs.

3.Export everything (admin)

  1. Open Company Settings and scroll to Export all data.
  2. Press Download Full Export for one JSON file with every record, including attached files and photos.
  3. Press Download Without Files (Lighter) for the same records with file names kept and file contents left out.
  4. Passwords and password-reset tokens are never included.

Common questions

Does every module export to CSV?
Yes, for an admin. Every module with records has an Export CSV button on its page, and the full JSON export in Company Settings has everything at once. Attached files and photos are only in the JSON export; a CSV notes that a file exists.
Why can't I export this incident?
A recordable, lost-time or fatal case can only be exported or printed by an admin. You can still read it. Ask an admin if the report needs to go to a carrier or a client.
What format is the full export?
JSON, one file, organised by record type with counts at the top. It opens in any text editor and in most spreadsheet tools, and it does not depend on Migna to read.
What happens to our data if we leave?
You export it. What happens to the copy we hold afterwards is written into the data processing agreement, linked in the footer.

Read next

← Working Without SignalIncidents and the OSHA 300 Log →

Something here does not match what you see in the app? Tell us from Help & Support inside the app, or email info@mignasafetysolutions.com. We correct the guide rather than let it drift.

Exporting Your Data — Migna User Guide